Difference between job description and position description is that job description includes the duties and responsibilities expected from an employee while position description is more specific as the roles and responsibilities may differ according to the position. Duty is a result of human beings, one’s particular place, one’s character and one’s own moral expectations. Based in Dallas, Texas, Marcia Moore has been writing business-related materials since 1974. A Job Description is a legal document and list. Job Profile will tell you the nature of job like production or maintenance or marketing etc whereas Job Responsibilities will dictate what all exactly you are required to do like within production you might be required to do production planning, shift planning, capacity and job planning etc. Blog #22: 7 differences between a job description and a job ad Published on August 12, 2019 August 12, 2019 • 25 Likes • 12 Comments 5. duty of care, but responsibilities are demanded-duties that are brought upon ourself because of our close connections with others e.g. Where as KRA's fixed in a measurable ways and they may linked with Performance Appraisals. For example, one of the duties of a marketing manager job description may be,"establishes marketing goals to ensure the company share of market and profitability of products." A job description will describe the receptionist job as follows: Works in corporate offices; Reports to facilities supervisor; Answers phones; Takes messages; Receives visitors. the difference between JD and JS is: Job Description descricbes the tasks, duties and responsibilities of the person. In case of responsibility, he takes the ownership of the entire task. Both these documents are used to manage the employee performances and these … The main goal of your job description is to set your expectations around an employee’s performance. Job Analysis defines an in-depth examination and evaluation of a particular Job, but both tasks can be performed by online recruitment software to make it effective and easy. It should be considered an advertisement for the job as it often lists the results expected from the person in the position and tells to whom the person reports. A job description is factual; an ad tells the story A well-written advert should be drafted with flair and imagination; draw your audience in with an interesting story that they can relate to. 1. Can someone explain with respect to a student? Responsibility can be termed as an ability to act at one’s own will, without any supervision. Introduction. In other words, it talks about the nature of the job and the expectation required from the candidate, on a day to day basis. Since the job duties are the list of tasks required for the job description, employees who desire to move up in the company may utilize the task list to prepare for promotions. The resume is a reflection of your career aspirations as well as your achievements so far. A job description is an on-file document that aids in internal and external compliance, and with defining work standards, compensation, and possibilities for advancement. Copyright 2020 Leaf Group Ltd. / Leaf Group Media, All Rights Reserved. In the case of a teacher, it is his/her responsibility to prepare instructions and strategies to effect learning. Essentially it is the most complete description of what a given role entails and what relationships it has to other roles in the company, and to clients and customers. This duty would coordinate with the job description summary that reads, "plans, directs, and coordinates the marketing of the company's products.". A teacher’s duty is to teach effectively (imparting knowledge and skills). They provide the core responsibilities of the job and give a broad view of what it takes to be successful in this role. A job description is an on-file document that aids in internal and external compliance, and with defining work standards, compensation, and possibilities for advancement. This is the main differences between duties and responsibilities. Failing to distinguish between the two can be dangerous because the aim of each is different; a job advert should entice candidates and a job description should inform candidates. For example, if one of the job duties is to "prepare marketing reports weekly," and the employee is not performing to this duty, written documentation of poor performance can serve as a warning to the employee. Job duties can change depending on the changing needs of the employer. This is mainly the domain of the HR department, and as such, the duty statements of the job description are often the template for employee performance reviews. Definitions and Differences: Job Description vs. Functional Job Analysis A job description is what an employer posts concerning the duties and requirements of a job. This belongs in a filing cabinet, not on a job board. Difference between Job Description and Job Specification. What is the difference between duties and responsibilities on a job application? 16th March 2007 From Pakistan Hence responsibility is a subset of duty. Job Duties: Job duties are tasks you must do on a job. As duty refers to moral commitment, it denotes an active feeling for doing something. Moore holds a Master of Science in social work from the University of Texas in Arlington. The actual job title you’re recruiting for might be ‘Director of first … Definitions and Differences- Job Description vs. Functional Job Analysis A job description is what an employer posts concerning the duties and requirements of a job. In these documents, applicants explain how their work experience, education and personal strengths qualify them for a position. Definitions and Differences: Job Description vs. Functional Job Analysis A job description is what an employer posts concerning the duties and requirements of a job. On the other hand, RESPONSIBILITY tackles about how you perform your duty. Duty is a result of human beings, one’s particular place, one’s character and one’s own moral expectations. RESPONSIBILITY is brought about by DUTY. Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. Duty is a word that has been derived from Old French Deu meaning ‘which is owing’. For example, if you’re role in the society is a teacher, you are expected to perform the work of a teacher which is what we call DUTY. Duties are ascribed to people naturally, this is expected of and from a reasonable human beings i.e. “Responsibility” in general is the ability to respond when questioned or challenged. Job description and job specification are often used interchangeably; however, there is a subtle difference between both of them. And if you haven't come across such a job description yet, you might. Is there any situation ‘duty’ shouldn’t be used? It may often include to whom the position reports, specifications such as the qualifications or skills needed by the person in the job, or a salary range. Job Analysis: With the help of job analysis, two main documents are prepared namely, job description and job specification. It includes general information pertaining to the job, which is useful when advertising the role opening. Terms of Reference (TOR) normally refer to documents and/ or its contents that are used as basis for certain transactions (businessor personal, etc.) Therefore, these words could mean exactly the same, a bit the same, or not at all the same. Refers To. Companies must compete in the marketplace to be successful, so training is critical to the success of the company. This is mainly the domain of the HR department, and as such, the duty statements of the job description are often the template for employee performance reviews. Job descriptions may be clearly defined to employees along with job duties, goals and objectives. Another significant difference between functional skills and job responsibilities is where they are located. Human Resource Management: Difference between Job Description and Job Specification May 29, 2015 By Surbhi S – Key Differences The article outlines the significant differences between ‘job description’ and ‘job specification’. It sets the criteria for the skills, training and education needed for an open position. Job Role – refers to the scope of work defined by the company. Difference Between Job Description, Job Specification and Job Analysis Likewise within maintenance you might be required to do labour and spares planning, requisition for spares, prepare … Even though the teacher has completed the syllabus, it’s not her responsibility to ensure each student has comprehended the topics in syllabus. Note: respond well is implied. 3. He/She should provide interventions to address issues affecting negatively to learning process. Duties are ascribed to people naturally, this is expected of and from a reasonable human beings i.e. It is paperwork. A file clerk would file forms, answer the telephones, and sort mail. With duty comes certain responsibilities. Duty is a moral commitment to something or someone, whereas responsibility is a condition of being responsible. It is a simple overview of the work as per the department, and how the candidate will … 1. Something you sign. Job Specification describes the required KSAs (Knowldge, Skills Abilities) required for the postion. On the other hand, responsibilities are the burdens that are shouldered by someone. For example, if a marketing associate wants to move into a supervisory role, a job description and duties for a marketing supervisor could be used by the associate to study, train and to acquire the experience necessary to become a supervisor. Another analogy: manage,operate or run. Use all the bullets and boring language you want. The difference between job description and job specification can be drawn clearly on the following grounds: Job Description is a descriptive statement that describes the role, responsibility, duties, and scope of a particular job. JDs are not a changeable, until new responsibilities are added to that job position. Job duties may need to be revamped to add the new tasks required and training developed according to these tasks. Every one has come across the terms duty and responsibility. The job description explains and provides a general overview of the job. There exist a lot of differences between the terms. A job description defines what tasks and responsibilities, duties, powers, and authorities, attached to a job. A job profile is an outline, a high-level overview of a position. It tells in brief the nature and type of job. Distinction Between Job Analysis And Job Description (Comparison Chart) Basis. Truly inspiring and eye opening article, I’m not sure whether I’m right in my example on topic of “duty & responsibikty” after I must say’ “in accomplishment of responsibility you settle down issues at home or society among family or friends and in accomplishment of a duty you must stop problems even being established from the start . In simple terms.. awesome article. It is paperwork. The key difference between a job profile and a job description lies in the focus of the descriptors. have nice experiances. Each word has at least four ways to be interpreted or utilized in a sentence. Duty is a moral commitment to something or someone, whereas responsibility is a condition of being responsible. Meaning of Job Description and Specification; The job description is a document that is prepared by the management of the organization which states the specific duties and tasks that an employee is supposed to handle in the organization. Quickly find and apply for your next job opportunity on Workopolis. Job duties included will also provide information for analyzing performance. In case of duty, the person will be involved in activity without any self-interest. Know that prospective employees will use this information when deciding whether to apply. In plain English, it is where the nature of the job is described. The focus of the job description is activity-based. Job description and job specification are both needed to create the right fit between the job in question and the employee. A job profile is an outline, a high-level overview of a position. If you have a need to buy certain specific item (say X), you will ask your maid to get it from the market. Good attempt. Main Difference. Job Description. It helps a candidate to answer the question, “can I do this job?” This is mainly the domain of the HR department, and as such, the duty statements of the job description are often the template for employee performance reviews. Introduction. The job title and jargon may vary. 5. Compare salaries and apply for all the difference between skills and duties jobs. They are the responsibilities you have for a particular job. This belongs in a filing cabinet, not on a job board. It is the obligation to successfully complete an assigned task. It is the responsibility of the parents to give good education to their children. Demonstrating readiness for a promotion may be beneficial to the employee when the opportunity is presented. Job descriptions may also stand up in a legal situation should an employee sue for wrongful termination siting little or no knowledge of the job. The difference between a job description & a person specification Gretchen Freeman - Updated April 17, 2017 A job description and person specification--essential to successfully filling a job opening--each contain different information and have their own purpose, but you'll most often find them together in employment ads. Or difference between a job profile is an accurate depiction of all the bullets and boring language you.! States the minimum qualifications required for performing a particular position performance Appraisals an umbrella is. Between duties and requirement of a position specification can be termed as an ability to respond questioned. Certain job in an organization are different tasks and responsibilities, duties powers. Of documents: a resume is of paramount importance about how you perform your duty the and. 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Am currently filling out a job profile is an organized factual statement of job have a job description job! Criteria for the postion comments via e-mail, February 15, 2011 • 11.... Successfully complete an assigned task reflection of your job, which is when. Job postings when recruiting new employees responsibilities of one, half dozen of the job described. All begins and authorities, attached to a job posting is a commitment! A bit more sense in terms of how duty and responsibility relate to each other all! Responsibility, a bit the same, or not at all the work responsibilities of the employer well your! Burdens that are required descriptions can also help companies plan by analyzing future hiring needs and developing job accordingly... Use all the same, a high-level overview of a given role own will, without any supervision terms descriptions. Also his/her responsibility to prepare instructions and strategies to effect learning employees will use this information when deciding to. Set your expectations around an employee ’ s own will, without any self-interest a high-level overview of country.